Terms Personalised Wedding Songs

Terms and conditions of service for Personalised Wedding Song

Terms & Conditions of Service and Use

Effective from: September 2026

These Terms & Conditions apply to personalised wedding songs and related music creation services supplied by Wedding Dance NZ (“Wedding Dance NZ”, “we”, “us” or “our”).

By placing an order, paying a booking fee or invoice, approving a creative brief, or otherwise instructing us to begin work, the person placing the order (“Client”, “you” or “your”) agrees to these Terms & Conditions.

THE IMPORTANT PART IN PLAIN ENGLISH

Your wedding song is being created for you to enjoy, keep and share for many years to come.

Once your account has been paid in full, you receive a permanent, worldwide, royalty-free licence for personal and non-commercial use of your finished wedding song.

That means you can:

  • play it at your wedding;
  • use it for your first dance;
  • play it at anniversaries and family celebrations;
  • keep copies on your personal devices;
  • share it privately with friends and family;
  • use it in your personal wedding video;
  • post it on your personal social media accounts;
  • include it on a personal wedding website or private family collection; and
  • continue enjoying it for as long as you wish.

Wedding Dance NZ retains the intellectual property and commercial rights associated with the song and its production.

You cannot sell, commercially release, monetise or license the song without a separate commercial agreement with Wedding Dance NZ.

Wedding Dance NZ may also showcase songs or extracts from songs as examples of our work and to promote the personalised wedding song service, subject to the privacy provisions below.

1. OUR PERSONALISED WEDDING SONG SERVICE

A personalised wedding song is a creative service through which we develop an original or customised piece of music based on information supplied by you.

Depending on the service purchased, this may include:

  • your relationship story;
  • significant memories;
  • important places;
  • meaningful dates;
  • personality traits;
  • proposals or engagement stories;
  • family references;
  • personal phrases or expressions;
  • musical preferences;
  • lyrical development;
  • song structure;
  • arrangement;
  • vocal production;
  • instrumental production;
  • recording and mastering; and
  • revisions included within your chosen package.

The exact inclusions, delivery format, revision allowance and price will be those shown in your package, quote, invoice or order confirmation.

2. A CREATIVE SERVICE

Songwriting and music production are creative and subjective processes.

While we will work carefully from your brief and endeavour to capture the emotion, story and feeling you are looking for, purchasing a personalised song does not guarantee that every creative choice will be exactly as you imagined before hearing it.

You are purchasing our creative interpretation of the information and musical direction you provide.

References to existing artists, genres or songs are used to help communicate characteristics such as mood, energy, tempo, instrumentation or atmosphere.

We will not knowingly reproduce another artist’s copyrighted song, melody or lyrics simply because a Client requests something that sounds exactly the same.

3. INFORMATION YOU PROVIDE

The quality and personal relevance of your song depends significantly on the information you give us.

You are responsible for checking the accuracy of information supplied, including:

  • names;
  • pronunciation;
  • dates;
  • places;
  • relationship details;
  • family references;
  • quotations;
  • stories;
  • cultural references; and
  • any other factual material you would like included.

Wedding Dance NZ is not responsible for errors contained in information supplied or approved by the Client.

We may contact you where clarification would materially improve the finished song.

4. CLIENT MATERIAL

You may provide us with material such as:

  • written stories;
  • vows;
  • poems;
  • photographs;
  • recordings;
  • voice notes;
  • messages;
  • personal expressions;
  • video;
  • musical ideas; or
  • other creative material.

You retain ownership of material that you already owned before supplying it to us.

By providing that material, you give Wedding Dance NZ permission to reproduce, edit, adapt, arrange and incorporate it into the song as reasonably required to provide the service.

You also give us permission to use incorporated material as part of our exercise of the intellectual property and promotional rights described in these Terms.

You confirm that you either own material supplied to us or have permission to provide and use it.

Please do not provide copyrighted lyrics, recordings, poems, photographs, videos or other material belonging to another person unless you have the necessary permission.

5. SENSITIVE OR PRIVATE INFORMATION

Wedding songs can contain deeply personal stories.

Please only provide information you are comfortable having incorporated into a song.

If particular information is confidential, sensitive or not to be included in lyrics, please tell us clearly when providing it.

Information provided simply to help us understand the background of your relationship will not necessarily appear in the finished song.

6. CREATIVE AND PRODUCTION TOOLS

Wedding Dance NZ may use a combination of human creativity, songwriting, music production software, digital production systems, studio tools and artificial intelligence-assisted technologies when creating a personalised song.

These tools may assist with elements such as:

  • musical concepts;
  • arrangement;
  • instrumentation;
  • vocals;
  • production;
  • editing;
  • mastering; and
  • creative experimentation.

The particular tools and production processes used remain at the discretion of Wedding Dance NZ.

You acknowledge that common musical elements including chord progressions, rhythms, instrumentation, song structures, genre conventions and certain lyrical expressions may also occur in other music.

We do not guarantee that every individual element of a song will be completely unique to your recording.

Where third-party technology or services are used, certain underlying rights may also be governed by the terms applicable to those services.

Wedding Dance NZ can only grant rights that it owns or is legally entitled to grant.

7. DRAFTS AND REVISIONS

Your package or order confirmation will specify the number of revision rounds included, where applicable.

A revision round means a reasonable collection of changes requested after reviewing a supplied draft.

Examples might include:

  • changing a word or phrase;
  • correcting a factual detail;
  • adjusting the emphasis of part of the story;
  • changing the balance between particular memories; or
  • making reasonable musical adjustments.

A revision does not automatically include starting again with a completely different song, genre, concept or creative direction after work has been substantially completed.

Major changes to the original brief or additional revision rounds may incur an additional charge.

Any additional cost will be discussed with you before that additional work begins.

8. APPROVAL OF THE FINAL SONG

You will normally have an opportunity to approve the song before final delivery.

You are responsible for listening carefully and identifying any factual errors or requested corrections during the review process.

Once you approve the final version, it will be regarded as accepted.

Changes requested after final approval may be treated as additional work and charged accordingly.

This does not affect any rights or remedies available to you under applicable New Zealand consumer law.

9. FEES AND PAYMENT

The price of your personalised wedding song will be confirmed before work begins.

Any booking fee, deposit, staged payment or final payment requirements will be shown in your quote, invoice or booking confirmation.

Unless agreed otherwise, the final song will not be released in its unrestricted finished format until payment has been received in full.

Additional services or work requested outside the original package may incur additional charges.

10. CANCELLATION BY THE CLIENT

Because personalised songwriting involves work that begins specifically for you, cancellation charges may apply once the creative process has started.

If you cancel your order, Wedding Dance NZ may retain or charge an amount reasonably reflecting:

  • work already completed;
  • creative and production time already committed;
  • third-party expenses already incurred; and
  • other non-refundable costs directly associated with your project.

Any amount paid that exceeds the reasonable value of work completed and non-recoverable expenses will be handled in accordance with applicable New Zealand law.

Once a personalised song has been completed and accepted, a change-of-mind refund will not normally be available.

Nothing in these Terms removes rights that cannot lawfully be excluded under New Zealand consumer legislation.

11. INTELLECTUAL PROPERTY OWNERSHIP

Except for Client Material and third-party material, all intellectual property rights owned or controlled by Wedding Dance NZ in connection with the service remain with Wedding Dance NZ.

This may include rights in:

  • original lyrics;
  • musical compositions;
  • arrangements;
  • recordings;
  • master recordings;
  • production elements;
  • adaptations;
  • creative concepts;
  • production methods;
  • prompts and workflows;
  • templates;
  • processes;
  • branding; and
  • other original material created as part of the service.

Purchasing a personalised wedding song does not constitute an assignment or sale of those commercial intellectual property rights to the Client.

Instead, you receive the extensive personal licence described below.

12. YOUR LIFETIME PERSONAL USE LICENCE

Once your account has been paid in full, Wedding Dance NZ grants you a:

perpetual, worldwide, royalty-free, non-exclusive licence to use the finished song for personal and non-commercial purposes.

There is no annual renewal fee.

There is no expiry date.

Subject to these Terms, you may continue enjoying your song indefinitely.

Your licence includes the right to:

At your wedding

Play the song:

  • during your ceremony;
  • during your wedding reception;
  • for your first dance;
  • during your entrance or exit;
  • during a slideshow;
  • through your wedding DJ or sound system; and
  • during other parts of your private wedding celebrations.

After your wedding

You may play your song at:

  • anniversaries;
  • family gatherings;
  • private celebrations;
  • vow renewals; and
  • other personal occasions.

Personal digital use

You may:

  • store copies on your devices;
  • maintain personal backup copies;
  • add it to private personal playlists;
  • share a copy with close friends and family; and
  • store it within your personal digital or cloud storage.

Personal social media

You may use your song in non-commercial posts on personal social media accounts.

This may include personal:

  • Facebook;
  • Instagram;
  • TikTok;
  • YouTube; and
  • similar social platforms.

Your use must be primarily personal rather than for generating income, promoting a business or advertising products or services.

Your wedding video

You may provide the song to your wedding videographer, photographer, DJ or another wedding supplier where they need it solely to provide services to you.

For example, your videographer may synchronise your song with your personal wedding film.

This permission does not automatically give that supplier the right to use the song in their own advertising, portfolio, commercial showreel or promotional material.

13. NO ATTRIBUTION REQUIRED FOR PERSONAL USE

You do not need to credit Wedding Dance NZ every time you privately play or share your song.

We would, of course, be delighted if you choose to tell others where your song came from.

14. COMMERCIAL RIGHTS ARE RESERVED

All rights not specifically granted to the Client under these Terms are reserved by Wedding Dance NZ.

In particular, your personal licence does not give you the right to commercially exploit the song.

Without a separate written commercial licence, you must not:

  • sell the song;
  • sell downloads of the song;
  • commercially license the song;
  • sublicense the song to another person or organisation;
  • commercially release the song as your own music;
  • distribute it commercially through music distributors;
  • commercially release it on Spotify, Apple Music or similar services;
  • register yourself as the composer, publisher, recording owner or rights holder where you do not hold those rights;
  • use it in paid advertising;
  • use it to promote a business;
  • use it in sponsored commercial content;
  • sell merchandise incorporating substantial protected elements of the song;
  • license it for television, film, advertising or another commercial production;
  • claim commercial royalties arising from rights retained by Wedding Dance NZ; or
  • otherwise generate commercial revenue from the song without our written agreement.

If you later want to use your wedding song commercially, please contact Wedding Dance NZ.

Commercial licensing may be available under a separate agreement.

15. WEDDING DANCE NZ RETAINS COMMERCIAL RIGHTS

Wedding Dance NZ retains the right, where legally entitled, to commercially develop, licence, publish, distribute, perform, adapt, arrange, re-record, promote or otherwise exploit intellectual property created through the service.

Any commercial income generated through rights retained by Wedding Dance NZ belongs to Wedding Dance NZ unless we enter into a separate written agreement with you stating otherwise.

However, we will not knowingly sell your personalised relationship story to another couple and represent it as though it were written specifically about them.

We remain free to reuse our:

  • knowledge;
  • techniques;
  • production methods;
  • song structures;
  • musical approaches;
  • workflows;
  • generic concepts; and
  • other non-personal creative elements.

Where a future commercial adaptation would unnecessarily identify you through private personal information, we may remove, alter, anonymise or re-record those elements or seek additional permission where appropriate.

16. OUR RIGHT TO SHOWCASE OUR WORK

Creating examples of real personalised songs is an important part of helping future couples understand this service.

By commissioning a personalised wedding song, you give Wedding Dance NZ permission to use the finished song, or extracts from it, to demonstrate and promote our personalised wedding song service.

This may include use:

  • on WeddingDance.nz;
  • on Wedding Dance NZ social media;
  • in digital advertising;
  • in promotional videos;
  • in demonstrations;
  • in presentations;
  • in portfolio examples;
  • at wedding expos;
  • in media interviews;
  • in educational or promotional material; and
  • in other marketing relating to Wedding Dance NZ and its personalised song service.

We may edit the length of a song or create shorter excerpts for these purposes.

This promotional right forms part of the basis on which the personalised song service is supplied.

Personal photographs and wedding video

This permission does not automatically give Wedding Dance NZ permission to use photographs or video footage supplied by you showing you, your family or your wedding.

We will obtain separate permission where we wish to use identifiable Client photographs or wedding video for advertising or promotion.

Personal information contained in the song

You acknowledge that the lyrics themselves may contain names, places, stories or other information provided by you.

If there is information within your song that you consider particularly private or sensitive and do not want included in publicly accessible promotional material, please advise us before final approval.

Where reasonably practicable, we may use a different excerpt, edited version or anonymised example for promotional purposes.

17. YOUR PHOTOGRAPHER, VIDEOGRAPHER AND OTHER SUPPLIERS

Your non-commercial licence allows your wedding suppliers to handle or reproduce the song only to the extent reasonably necessary to provide a service directly to you.

For example:

Permitted:

Your videographer uses the song in the wedding film they create for you.

Not automatically permitted:

The videographer subsequently uses that film and song in an advertisement for their videography business.

A wedding supplier wishing to use the song for their own commercial promotion should contact Wedding Dance NZ regarding permission.

18. SOCIAL MEDIA AND THIRD-PARTY PLATFORMS

Wedding Dance NZ cannot control the policies, automated copyright systems or content recognition systems operated by third-party services such as YouTube, Facebook, Instagram, TikTok or music streaming platforms.

Occasionally automated systems may identify music uploaded to those platforms.

Your rights under these Terms remain subject to applicable platform terms and technical restrictions.

If an automated rights claim affects legitimate personal use authorised under these Terms, Wedding Dance NZ will provide reasonable assistance where practicable.

We cannot guarantee that a particular third-party platform will permanently host or accept any particular piece of content.

19. PUBLIC PERFORMANCE AND VENUE LICENSING

Your licence from Wedding Dance NZ permits you to use the song at your wedding and other personal events as described in these Terms.

Venues, DJs, broadcasters, hospitality businesses and other organisations may have separate music licensing obligations applying to their activities.

Those obligations are outside Wedding Dance NZ’s control and are the responsibility of the relevant venue, business or organisation where applicable.

20. FILE DELIVERY AND BACKUPS

Your final song will be supplied in the file format or formats included in your package.

Once delivered, you are responsible for maintaining your own backup copies.

Wedding Dance NZ may retain project files and completed songs for administration, production, portfolio or archival purposes, but we do not guarantee indefinite storage or future replacement of lost Client files.

We strongly recommend keeping at least two backup copies of your final wedding song.

21. PRIVACY

Wedding Dance NZ may collect personal information required to:

  • communicate with you;
  • understand your relationship story;
  • create your personalised song;
  • administer your booking;
  • process payments;
  • provide revisions;
  • deliver your completed song;
  • maintain appropriate business records; and
  • exercise the promotional rights described in these Terms.

We will take reasonable steps to protect personal information held by us.

We will not sell your contact information to unrelated third parties.

We may use trusted service providers where reasonably required to operate our business or provide the service.

Where third-party technology is used in producing your song, relevant information may be processed through those services where necessary.

You may contact us if you wish to request access to or correction of personal information held about you, subject to applicable New Zealand privacy law.

22. THIRD-PARTY RIGHTS

If you ask us to incorporate material owned by somebody else, you are responsible for obtaining any necessary permission unless Wedding Dance NZ expressly agrees in writing to obtain that permission on your behalf.

Wedding Dance NZ may refuse to incorporate material where we reasonably believe doing so could infringe another person’s intellectual property, privacy or other legal rights.

23. INAPPROPRIATE OR UNLAWFUL CONTENT

Wedding Dance NZ may decline to create or include material that we reasonably consider:

  • unlawful;
  • defamatory;
  • threatening;
  • discriminatory;
  • seriously abusive;
  • an infringement of another person’s rights; or
  • otherwise inappropriate for the service.

Where possible, we will discuss alternative wording or an appropriate creative approach with you.

24. DELIVERY DATES

Where a delivery date has been agreed, Wedding Dance NZ will take reasonable steps to meet it.

The Client is responsible for providing requested information, feedback and approvals promptly.

Delays caused by late Client information or approvals may affect the delivery date.

If no specific delivery date has been agreed, the service will be completed within a reasonable timeframe.

25. EVENTS OUTSIDE OUR REASONABLE CONTROL

Occasionally circumstances outside the reasonable control of either party may affect delivery.

These might include significant illness, natural disaster, infrastructure failure, widespread technology failure or other serious unforeseen events.

If this occurs, Wedding Dance NZ will communicate with you as soon as reasonably possible and work with you to identify an appropriate solution.

Nothing in this section removes any rights you have under applicable New Zealand law.

26. CONSUMER RIGHTS

These Terms are intended to operate alongside your rights under New Zealand law.

Nothing in these Terms is intended to exclude, restrict or modify any guarantee, right or remedy that cannot legally be excluded, including rights that may arise under the:

  • Consumer Guarantees Act 1993;
  • Fair Trading Act 1986;
  • Privacy Act 2020; and
  • other applicable New Zealand legislation.

Where there is any inconsistency between these Terms and a mandatory requirement of New Zealand law, the law will prevail.

27. LIMITATION OF LIABILITY

Wedding Dance NZ will exercise reasonable care and skill when providing the service.

To the maximum extent permitted by law, Wedding Dance NZ will not be responsible for losses arising solely from:

  • inaccurate information supplied by the Client;
  • unauthorised material supplied by the Client;
  • Client changes made to delivered files;
  • loss of files after delivery where the Client has failed to retain backups;
  • third-party platform decisions or technical restrictions; or
  • circumstances genuinely outside our reasonable control.

Nothing in this section limits liability or remedies where doing so would be prohibited by New Zealand law.

28. COMPLAINTS AND RESOLUTION

If you believe there is a problem with your personalised wedding song or our service, please contact Wedding Dance NZ in the first instance.

We would much rather have the opportunity to understand the problem and work towards an appropriate solution.

Both parties agree to make a genuine attempt to resolve a disagreement directly before pursuing formal proceedings.

Nothing in this clause prevents either party from exercising rights available through the Disputes Tribunal, courts or another appropriate statutory process.

29. TRANSFERRING YOUR PERSONAL LICENCE

Your personal-use licence is provided primarily for you as the commissioning Client and your partner.

You may share the song with friends, family and wedding suppliers as permitted by these Terms.

You may not sell, assign or commercially transfer the licence to another person or organisation without written permission from Wedding Dance NZ.

30. CHANGES TO THESE TERMS

Wedding Dance NZ may update these Terms from time to time.

The Terms applying to your order will normally be those in effect when your booking is accepted, unless a change is required by law or is subsequently agreed between us.

31. SEVERABILITY

If any part of these Terms is found to be unlawful, invalid or unenforceable, that provision will be modified or removed only to the extent necessary.

The remaining Terms will continue to apply.

32. ENTIRE AGREEMENT

These Terms, together with your quote, booking confirmation, package description and any written variations agreed between us, form the agreement between you and Wedding Dance NZ relating to the personalised wedding song service.

If a specific term in an individually agreed written quote conflicts with these standard Terms, the specifically agreed written term will take priority for that particular booking.

33. NEW ZEALAND LAW

These Terms are governed by the laws of New Zealand.

Any dispute relating to these Terms or the personalised wedding song service will be dealt with under New Zealand law.

34. CONTACT

Questions about these Terms, the permitted use of your song or obtaining a commercial licence can be directed to:

Wedding Dance NZ

Website: WeddingDance.nz

Email: admin@weddingdance.nz

YOUR SONG. YOUR STORY. YOUR MEMORIES.

Our goal is to create something that becomes part of your story together.

You receive the freedom to keep it, play it, share it and enjoy it personally for the years and anniversaries ahead.

Wedding Dance NZ retains the commercial intellectual property behind the work, allowing us to continue developing, demonstrating and growing this unique personalised wedding song service.